Processing of (personal) data by the entity in charge of the online application process

1. Contact Information
Controller

LIQUIDA Inkasso GmbH
Lise-Meitner-Straße 23
74074 Heilbronn
Germany

Phone: +49 (0) 7131 / 58206 – 0
Fax: +49 (0) 7131 / 58206 – 209
Email: info@liquida.de

Data Protection Officer

Attorney Andreas Engler
Lampestraße 6
04107 Leipzig
Germany

Phone: +49 341 4939438
Fax: +49 341 4939439
Email: ds@rechtsanwaltskanzlei-leipzig.de

2. Data Processing in the Context of the Application Procedure

We process the data contained in your application (including education and qualifications) for the purpose of assessing the establishment of an employment relationship. The legal basis is Article 6(1)(b) GDPR in conjunction with Section 26 of the German Federal Data Protection Act (BDSG). Accordingly, the processing of data required in connection with the decision on establishing an employment relationship is permitted.

If, after completion of the application procedure, the data is required for legal enforcement purposes, data processing may be carried out on the basis of Article 6 GDPR, in particular to safeguard legitimate interests pursuant to Article 6(1)(f) GDPR. In this case, our legitimate interest lies in the assertion or defense of legal claims.

If special categories of personal data within the meaning of Article 9 GDPR are processed (e.g., health data), the legal basis is Section 26(3) BDSG or Article 9(2)(b) GDPR in conjunction with Article 6(1)(b) GDPR.

Upon receipt of your application, your applicant data will be reviewed by the Human Resources department. Suitable applications will then be forwarded internally to the managers responsible for the respective vacant position. The further process will then be coordinated. Within the company, only those persons who require access to your data for the proper conduct of our application procedure will have access to it. For communication purposes, the communication service providers used in each case, in particular email providers, will receive your data.

Applications from candidates with whom no employment relationship is established will be deleted within six (6) months after completion of the application procedure. If an employment relationship is established with the applicant, the application documents will become part of the personnel file and will be stored for the duration of the employment relationship.

The provision of personal data within the scope of the application procedure is necessary for participation in the application process. Without providing this data, we are unable to assess your suitability for the advertised position and, consequently, cannot establish a contractual relationship with you.

3. Data Subject Rights
Rights of the Data Subject

Subject to the statutory requirements, you have the following rights under Articles 15 to 20 GDPR:

Right of access

Right to rectification

Right to erasure

Right to restriction of processing

Right to data portability

In addition, pursuant to Article 21(1) GDPR, you have the right to object to processing based on Article 6(1)(f) GDPR, as well as to processing for the purposes of direct marketing.

Right to Lodge a Complaint with a Supervisory Authority

Pursuant to Article 77 GDPR, you have the right to lodge a complaint with a supervisory authority if you believe that the processing of your personal data is unlawful. You may, among others, contact the supervisory authority responsible for us at the following contact details:

The State Commissioner for Data Protection and Freedom of Information Baden-Württemberg
Lautenschlagerstraße 20
70173 Stuttgart
Germany

Phone: +49 711 61 55 41-0
Fax: +49 711 61 55 41-15
Email: poststelle@lfd.bwl.de

Right to Object

If the processing of personal data described above is based on our legitimate interest pursuant to Article 6(1)(f) GDPR, you have the right to object to such processing at any time, on grounds relating to your particular situation, with effect for the future.

Following a valid objection, the processing of the data concerned will cease, unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or if the processing serves the establishment, exercise, or defense of legal claims.

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.